Best project management tools for 2021

Finding a project management tool is not like finding a needle in a haystack. Quite the opposite, actually — with hundreds to choose from, the tools are the haystack. They each work a little differently in terms of interface and functionality, but ultimately accomplish the same key goal: to make your work life easier. 

Here are our top picks for the best project management tools for 2021 that your business will want to use for the long haul. 


Simple and intuitive, Asana lives up to its name by bringing total zen to small projects. With its free version, you can create unlimited projects and tasks along with custom workflows to keep your projects moving forward. It also integrates with more than 100 apps to amplify its power.  

Paid versions give you more customization options to help you build a management system that works the way you do. You can try the paid plans for free before choosing the one that works best for you. 


Smartsheet accommodates projects of any size for any industry. Data is displayed in real-time to allow for seamless collaboration and decision-making. A favorite among PMs is the library of pre-built project templates that make every project visually compelling and organized from the start. Using the templates means not having to reinvent the wheel every time, plus they capture a lot of the information you already need to manage your project. Companies pay only for project owner access and can invite collaborators for free.  


Can 2.3 million users in best-in-class companies be wrong? Wrike has made a name for itself with its focus on scalability, visibility, and automation. PMs can manage everything from budgets to timelines across departments or the entire enterprise. It also includes space for document storage and asset sharing so that all project details stay in one place.  

You can invite users to the platform, assign roles and tasks, and track performance and work hours in real-time. Wrike offers two distinct feature sets: Wrike for Marketers and Wrike for Professionals. Choose the one that fits your business to get purpose-built features that support the way you work. 

Don’t let the name fool you — this project management tool will actually make you look forward to’s striking colorful visuals make it easy to process project information quickly and see exactly what needs to be done at a glance.  

Manage projects of any size and type, assign and prioritize tasks, set deadlines, and customize your workflows every step of the way. Users can display their progress on tasks, even when they’re stuck on a step, so project managers can intervene when needed. You can also compile data into rich visuals and charts for guess-free reporting. 

Project management tools are the anchor of remote work, making it easy and seamless to integrate freelancers and VAs into your organization. Need help getting started with outsourcing? Reach out to our team today.